To successfully complete an export transaction, understand and prepare a series ofExport customs clearanceThe required information is a crucial first step.This article aims to provide a comprehensive guide to help understand the various types of information needed for export duties.

Information required for export customs reporting

Export customs declaration is a complex process involving various documents and certificates. These materials are crucial for ensuring that goods pass customs inspections smoothly, calculating customs duties, and completing export procedures. The following are the common necessary materials for export customs declaration:

Import and export goods tariff declaration
Import and export goods tariff declaration is the basic document of customs declaration, which details the basic information and trade situation of goods. Generally speaking, imported goods need to be filled in two copies, while certain types of goods such as processed trade goods, customs goods, etc. may require a special tariff declaration of three copies. For goods that need to be processed after export domestic tax refund, a special tariff declaration must also be submitted.

Commercial invoices and luggage documents
The commercial invoice is the key document for confirming the transaction of goods, which details the name of the goods, specification model, quantity, single price, total price, origin and other information.The packaging document provides specific packaging conditions for each batch of goods, including a detailed list of goods in each box, total weight, net weight, volume and head mark.

Copy of the contract
Export activities are based on foreign trade sales contracts, so a copy of the contract is an important document proving the existence of a trade relationship.

Export Goods Reporting Documents
For export goods, inspection application documents need to be submitted to the inspection and quarantine bureau before customs declaration, including the Exit Goods Clearance Form, Factory Inspection Sheet (Quality Certificate), Sanitary or Phytosanitary Certificate, Certificate of Origin (if applicable), etc., in order to complete the relevant inspection and quarantine procedures.

V. Authorization of assignment
If an agent company is entrusted with customs reporting, the exporting unit must provide the issued customs reporting order, which explicitly authorizes the agent company to complete the customs reporting procedure on its behalf.

c) Transportation documents
Depending on the mode of transportation of goods, corresponding transportation documents, such as sea receipts, air receipts, land receipts or international rail transportation documents, must be prepared to prove the transport arrangements of goods.

Certificate of Special Goods
For special goods such as commodities subject to license management and dangerous goods, license documents issued by relevant departments, Material Safety Data Sheet (MSDS), and other relevant safety documents need to be provided.

Other documentation that may be required
Depending on the specific circumstances, additional documents such as export receipts and insurance documents may also need to be prepared.

Attention in practice.

In practical operations, the requirements for export declarations may vary from country to region. Therefore, exporters should prepare relevant materials in accordance with the latest regulations and customs requirements of the destination country. With the advancement of trade facilitation reform and electronization, many customs declaration processes have become paperless and need to upload relevant information through electronic systems.