Agency export,What basic information needs to be prepared for declarations?

The declaring entity needs to prepareLegal relationship proof documents between both partiesand including:

• The agencys Foreign Trade Operator Registration Form
• A copy of the principals business license (with official seal)
• The original signed Agency Export Agreement between both parties
• New 2025 requirement: Electronic signature certification (must be registered in the Customs General Administration filing system)

How should the commodity information section be filled out correctly?

Recommended to followThree-stage verification methodOperation:

• Stage 1: Verify the actual attributes of the goods against the first 6 digits of the HS code
  • Note: Customs added 325 new detailed tariff codes in 2025 requiring special attention
• Stage 2: Confirm the completeness of declaration elements
  • Mandatory fields such as brand, model, and composition percentage
• Stage 3: Match regulatory document requirements
  • Document numbers such as export licenses and quality certifications

What is the difference between trading country and destination country?

This is the most easily confused field in declarations:

• Trading country: The buyers country where the actual foreign trade contract was signed
• Destination country: The country where the goods ultimately arrive (may involve transit)
• The 2025 declaration system has added new logical validation rules, requiring submission of transit certificates when discrepancies occur

What costs should be included in the declared value?

According to the revised 2025 Customs Valuation Rules, special attention should be paid to:

• Mandatory FOB cost inclusions:
  • Goods value
  • Domestic transportation fees
  • Pre-shipment packaging fees
• Prohibited cost inclusions:
  • Overseas freight (must be separately listed in remarks)
  • Buyers commission (requires special declaration if exceeding 5%)

How to avoid tax refund declarations being rejected?

Key focus areas after the 2025 tax system upgrade:

• New three-document matching standards:
  • Customs declaration amount variance with invoices must not exceed ±2%
  • Foreign exchange receipts must indicate corresponding customs declaration numbers
• Newly added tax refund documents:
  • Logistics tracking verification report (must be downloaded via the International Trade Single Window)
  • Electronic verification confirmation letter

What to do if errors are found after declaration?

Handle in Two Cases:

• For unapproved customs declarations:
  • Make direct amendments through the electronic port
  • Amendment frequency must not exceed 3 times per declaration
• For approved customs declarations:
  • Declaration amendments require submission of Explanation Letters with supporting materials
  • Amount changes exceeding 5% require reinspection

What special qualifications are required for agency exports?

Beyond conventional foreign trade qualifications, 2025 additions include:

• Cross-border service capability certification (CCS certification)
• Electronic data security management certification
• Data sovereignty clauses must be specified in agency agreements