Agency export,What costs are actually included in the fees?

When foreign trade enterprises useAgency export service, it mainly involves three core cost components:

• Basic Service Costs: Typically charged at 0.8%-1.5% of export value, including basic services like document preparation and customs declaration
• Value Added Services:
  • Special document certification (e.g., embassy certification) costs 200-800 RMB per document
  • Abnormal customs clearance handling fees are calculated based on actual time spent
• Fund occupation fee: Tax rebate advance funding services typically charge 0.3%-0.5% of the advanced amount per month

5. Does an agency export need to pay value - added tax?

According to the latest 2025 policy, VAT treatment for agency exports is divided into two scenarios:

• Small-scale taxpayers: When collecting payments, agency companies must withhold 3% VAT, but can claim deductions with input invoices
• General taxpayers: Must issue 13% VAT special invoices themselves, but can receive refunds throughExport tax refundmechanism

Special Note: Some agencies offer "export without declaration" services that carry the risk of fraudulent VAT invoice issuance. It is recommended to choose a legitimate customs declaration agent.

Export tax refundHow much money can actually be refunded?

The tax rebate calculation formula is:Rebate amount = FOB price of export goods × rebate rate - agency service fee deductions. Taking 2025s current rebate rates as an example:

• Mechanical and electrical products have a 13% rebate rate
• Textile export tax rebate rate 9%
• Agricultural product export tax rebate rate 5%

Case study: A company exported $1 million worth of mechanical and electrical products with an agency fee of $12,000, eligible for tax rebate:
(1,000,000×13%) - (12,000×6.8 exchange rate×13%) = 130,000 - 10,608 = 119,392 yuan

How do agency companies charge for tax rebate services?

Professional agency companies mainly adopt three charging models:

• Fixed rate system: Charge 8%-12% of the tax rebate amount, suitable for companies with annual export volume below $5 million
• Tiered charging system:
  • 15% charged for the first tax rebate
  • Subsequent tax rebates reduced to 5%-8%
• Comprehensive service package: Includes annual customs declaration, tax rebate, and foreign exchange settlement services, with annual fees ranging from 30,000 to 80,000 yuan

These tax misconceptions may cost you extra money!

• Misunderstanding 1: Mistaking the tax rebate rate for the actual received proportion (actual amount requires deduction of agency fees and input tax transfer)
• Misunderstanding 2: Ignoring the impact of exchange rate fluctuations on tax rebate income (recommend signing a forward exchange agreement)
• Misunderstanding 3: Believing lower agency fees are always better (low-cost agents may profit by inflating declared amounts)

How to verify the reasonableness of an agency companys fees?

Request the Agency to provideThree comparison tables:

• Customs export data and foreign exchange receipt matching table
• VAT input invoice certification details table
• Tax rebate calculation process traceability table

Legitimate agency companies should provide monthly cross-verification reports of fund flows and tax declarations.

New changes foreign trade enterprises must note in 2025

• The "Smart Tax Refund" system implemented by the General Administration of Customs requires a 100% electronic documentation rate.
• Cross-border e-commerce B2B exports enjoy tariff reduction policies (requires providing platform transaction proof)
• Companies committing export tax fraud will be included in a joint disciplinary blacklist (lookback period extended to 10 years)