Why do the USD quotes from different agencies vary by as much as 10%?

In the practice of international trade in 2025, professionalismAgency export,The company's service fee is usuallyBasic service fee + floating costComposition. The basic service fee includes fixed items such as document processing, customs declaration, and inspection, while the variable costs mainly involve:

• The exchange rateExchange loss (difference between the bank's spot buying rate and the central parity rate)
• Occupancy cost of funds due to tax refund settlement cycle
• SpecialConditions of TradeAdditional costs incurred (such as terminal clearance under DAP terms)

What essential items must be included in the agency export dollar quotation?

According to the latest revised "Agency Export Service Standards" by the General Administration of Customs in 2025, a compliant quotation must clearly specify the following elements:

• Basic service fee rate: Generally 0.8%-1.5% of the cargo value, including:
  • Customs documentsDocument preparation
  • Foreign exchange procedures
  • Export tax refundrecorded
• Exchange rate gain/loss calculation: Calculated based on the Bank of China's T+1 spot exchange buying rate.
• Advance funding cost for tax refunds: Calculate the duration of fund occupation based on the current LPR rate.

How to verify the reasonableness of a proxy company's quotation?

Taking the export case of a certain mechanical component in March 2025 as an example:

• Contract Amount: USD50,000
• Agency service fee: 1.2% (including basic services)
• Bank exchange loss: 1.5% (daily middle rate 7.12, buying rate 7.02)
• Tax refund account period cost: 90 days × LPR 3.85% ÷ 365 × 13% refund rate

Calculation formula:
(50,000×7.02) - (50,000×7.02×1.2%) - (50,000×7.12×1.5%) - Refund tax capital cost = Actual received amount

What new impacts will exchange rate fluctuations have on pricing in 2025?

Since the central bank improved the exchange rate risk management mechanism in 2024, it is recommended to pay special attention to:

• Lock-in exchange rate validity period: Most banks offer T+3 forward exchange settlement services.
• Dynamic Adjustment Clause: Specifies the price adjustment mechanism when exchange rate fluctuations exceed ±2%.
• Hedging tool cost: Option premium approximately 0.3%-0.8% of the cargo value must be included in the quotation.

How to Avoid Hidden Fee Traps?

Based on our experience in handling over 200 dispute cases, the key areas to verify include:

• Does the destination port miscellaneous fee include additional charges such as THC/ISPS?
• The party responsible for document authentication fees (such as CCPIT certification).
• Billing standards for abnormal situation handling fees (customs inspection, amendment fees, etc.)
• Does it include Sinosure basic premium (mandatory coverage expansion from 2025 onwards)?