Agency export,What is the certificate number?

The agency export certificate number is a 13-digit code issued by Chinese tax authorities, officially known as theAgentlyExport goodscertificate number. According to the latest 2025 announcement from the State Taxation Administration, this number is the core credential for processingExport tax refundunder the foreign trade agency model, applied for by the agent to the competent tax authority after completing export business.

What is the practical use of this number?

In 2025 international trade practice, the agency export certificate number serves three key functions:

• Basis for tax declarationFor declaration of export tax rebate (exemption)
• Proof of goods ownershipClarify ownership relationship of goods under agency export mode
• Compliance verificationImportant document for regulatory authorities such as customs and SAFE to verify trade authenticity

How to obtain an agency export certificate number?

The latest application process for 2025 is as follows:

• 40. Step 1: Sign an agency agreement
  • Clarify rights and obligations between principal and agent
  • Specify export goods details and settlement methods
• Step 2: Prepare Application Materials
  • Original and copy of agency export agreement
  • Export customs declaration form (2025 version)
  • VAT special invoice or ordinary invoice
• Step 3: Online declaration
  • 30. Submit the Application Form for Certificate of Entrusted Export Goods via electronic tax bureau
  • System automatically generates 13-digit certificate number

What happens without this number?

According to General Administration of Customs Order No. 58 of 2025, failure to obtain valid agency export certificate number will result in:

• Export tax refundBlockageInability to complete tax rebate (exemption) declaration
• Risk of customs clearance delayCustoms may require supplementary explanation materials
• Potential compliance penaltiesFines ranging from 1% to 5% of export value

Frequently Asked Questions

Q: Does the agency export certificate number have a validity period?
Current policy does not set a validity period, but it is recommended to complete the application within 90 days after goods export.

Q: Can different agency companies apply for the same number?
Absolutely prohibited. Each number corresponds to a unique customs declaration number, duplicate applications will trigger tax warnings.

Q: How to reissue a lost certificate number?
Starting from 2025, you can self-service through the "Document Reprint" module on the e-tax platform without the need to reapply.

Q: Is this number required for self-operated exports?
Not required. The agency export certificate number is specifically for agency export mode, self-operated export enterprises use other tax rebate documents.

Professional recommendations

Suggestions for foreign trade enterprises to pay attention to the following operational details:

• Confirm in advance whether the agent has export qualifications
• Ensure that the "domestic consignor" field in the customs declaration form exactly matches the name of the agent.
• Promptly request copies of certificate documents from the agent after export