This article provides detailed answers on application conditions, required materials, procedures and FAQs for export agency certificates, covering 2025 latest policy requirements to help you efficiently complete compliant export operations.

The Entrusted Export Certificate is the core document for foreign trade agency business. According to General Administration of Customs Announcement No.12 of 2025, this document is mainly used for:

• Proving actual ownership relationship of exported goods
• HandledExport tax refundImportant basis
• Legal proof document for cross-border settlement

Starting from January 2025, nationwide customs have fully implementedElectronic signature system, paper certificates and electronic certificates have equal legal effect.

Which enterprises need to apply for entrusted export certificates?

According to the International Trade Agency Service Management Measures, the following two types of entities must apply:

• Comprehensive foreign trade service enterprises (including cross-border e-commerce platforms)
• SMEs with annual entrusted export business volume exceeding $500,000

Special note: 2025 newly addedService trade agentsinto regulatory scope, businesses involving technology export, cross-border intellectual property licensing, etc. all require application.

What changes will there be in 2025 declaration materials?

• Basic documents:
  • New version electronic entrustment agreement (must be generated through International Trade Single Window)
  • customs clearancePre-recorded form (containing 18-digit electronic port number)
  • Foreign exchange receipt/payment document (bank SWIFT message must include CTR code)
• Newly added materials:
  • Blockchain traceability certificate (applicable only to food and medical device categories)
  • Carbon emission calculation report (mandatory for shipments to EU and North America)

What is the specific process for electronic declaration?

1. System access: Log in to China International Trade Single Window (2025 version)
2. Data entryComplete 12 mandatory fields in the 'Agency Business' module
   • Special attention required for HS code and BOM list consistency verification
3. Electronic signature: Use certified electronic signature device to complete dual-party legal entity signatures
4. Intelligent Review: System will provide review feedback within 2 working days

Common reasons for declaration failure and solutions

• Issue 1: Principal lacks import/export rights

  Solution: Require principal to provideCross-border e-commerce entity qualification certificate filed with State Administration for Market Regulation

• Issue 2: Logistics information mismatch

  Solution: Simultaneously uploadElectronic bill of lading (e-BL) issued by shipping company/airline

• Issue 3: Exchange rate conversion discrepancy

  Countermeasure: AdoptCross-border RMB settlement benchmark exchange rate published monthly by General Administration of Customs

How to check application progress?

Newly launched in 2025Customs government blockchain platformProvides real-time tracking services:

• SMS notification: Automatically receive key milestone alerts via registered mobile number
• Digital dashboard: Query processing status using enterprise credit code
• Exception alert: Intelligently identifies and prompts for supplementary documentation requirements

Special Precautions

• Electronic certificate validity period is 180 days from date of issuance
• Will be implemented starting July 2025Agency business classification management system
• Goods involving RCEP member countries can enjoy fast-track services