Agency export,What basic qualification certificates must the business provide?

According to the latest regulations of the General Administration of Customs in 2025, the following documents are required for agency export services:Unified business license integrating the business license, organization code certificate and tax registration certificateand45. Record - filing form for foreign trade operatorsandAgency export agreementAmong them, the record form needs to be updated to the electronic signature version through the International Trade Single Window. The paper documents have been discontinued since July, 2024.

Export customs clearanceWhat are the core documents that must be submitted?

A complete set of customs declaration documents should include:

• commercial invoice(Indicate the trade terms and transaction methods)
• Packing List(Accurate to the smallest packaging unit)
• Power of attorney for customs declaration(Electronic encrypted authorization has been supported since 2025)
• Transport Documents(Original of ocean bill of lading/air waybill)
• Declaration element form(Including 10 - digit HS code and standardized declaration elements)

What additional certificates are required for the export of special products?

Special certifications need to be supplemented for different categories:

• 28. Food category:
  • Manufacturers hygiene license
  • Third - party test report (65 new pesticide residue tests were added in 2025)
• Chemical products:
  • MSDS (Material Safety Data Sheet)
  • Dangerous goods transportation appraisal report
• Medical device:
  • Certificate of Product Registration
  • CE/FDA certification (required by the destination country)

Export tax refundWhat supporting documents need to be prepared?

The following documents are required for tax refund applications:Special VAT invoicesandExport goods customs declaration form(Tax refund sheet) andForeign exchange receipt voucherSpecial attention:

• The electronic tax refund system will be implemented in 2025. Paper invoices need to be scanned and uploaded.
• The foreign exchange receipt period is shortened to within 90 days after the goods leave the country.
• Cross - border e - commerce B2B orders need to provide platform transaction statements.

In which situations is a certificate of origin required to be processed?

The following three situations must be handled:

• Trade with countries under preferential tariff agreements (such as RCEP member states)
• The customers letter of credit (L/C) clearly requires a Form A/FTA certificate
• The goods contain imported components but meet the rules of origin

New additions in 2025Electronic mutual recognition of certificates of origin declarations among the ten ASEAN countriesEnterprises can issue electronic declarations independently.

How long is the processing cycle for common certification documents?

The processing time limits for different certificates vary greatly:

• Basic Qualifications: 3 - 5 working days
• Test report: 7 - 15 natural days
• Certificate of Origin: 1 working day (electronic review)
• Dangerous Package Certificate: 10 working days should be reserved

What are the new changes in the management of certification documents in 2025?

The key reforms of this year include:

• Fully implementThe classification and filing system for electronic licenses and certificates
• Dynamic display of the validity period of inspection reports (the remaining validity period can be checked by scanning the code)
• The "One Declaration, Multiple Submissions" function for customs declarations is now available (simultaneously submitted to customs, tax, and foreign exchange authorities).
• The credit rating of enterprises affects the document review speed (AEO - certified enterprises enjoy instant review)

How to avoid customs clearance delays caused by the expiration of supporting documents?

It is recommended to take three measures:

• EstablishedThe early - warning system for the validity period of certificates(Remind of renewal 90 days in advance)
• Request agency to providePre - review service for document compliance
• Handling of important documentsThe express channel for consular certification

In 2023, a clothing export enterprise was returned by the EU due to an expired inspection report, incurring a freight loss of 120,000 yuan. This case warns enterprises to establish a dynamic certificate management system.