The procurement process is the specific steps and processes of an enterprise’s procurement activities, including demand confirmation, source search, supplier selection, contract conclusion, order placement, shipment, receipt, etc. This article will detail the various aspects of the procurement process.

Before entering into procurement activities, enterprises need to identify their needs, including the type, quantity, quality, specifications, delivery times, etc. This information can be obtained from production plans, sales plans, inventory conditions, etc. After determining procurement needs, enterprises need to prepare procurement plans and procurement budgets to facilitate the orderly development of procurement activities.

Source search refers to the process of finding suppliers through various channels. Enterprises can find suppliers through the following ways:

Web search: search for qualified suppliers through search engines, e-commerce platforms and other channels.

Industry exhibitions: participate in domestic and foreign industry exhibitions, communicate face-to-face with suppliers, understand product information.

Recommendation: with the help of industry associations, chambers of commerce, agencies, etc., to recommend the right suppliers.

Procurement platform: Use the procurement platform for bidding, bidding and other ways to find suppliers.

After finding a qualifying supplier, companies need to filter and evaluate suppliers and choose the most suitable supplier.

the quality, scale and credibility of suppliers;

the quality of the suppliers products, price, delivery time, etc.;

Supplier’s after-sales service capabilities.

After choosing a good supplier, the enterprise needs to conclude a procurement contract with the supplier. The procurement contract is a legal document that regulates the obligations of both parties, including product names, quantities, prices, quality standards, delivery time, payment methods, etc. The enterprise needs to carefully review the procurement contract to ensure the legality and validity of the contract.

After signing the procurement contract, the enterprise needs to place the procurement order. The procurement order is the official request notification issued by the enterprise to the supplier, including the name, quantity, price, delivery period, etc. After the order is placed, the enterprise needs to track the execution of the order, prompt the supplier to deliver on time.

The supplier delivers the goods in a timely manner in accordance with the requirements of the procurement order, while providing the relevant documentation such as freight documents and invoices.

After the enterprise receives the goods, it needs to be accepted and processed in the warehouse. The receipt link is a very important part of the procurement process, it directly affects the subsequent production, sales and other links of the enterprise, so it needs to be treated seriously.

In the delivery process, companies need to complete the following steps:

Check whether the external packaging of the goods is perfect: in the process of transportation, the goods may be pressed, crashed, etc., causing the external packaging to be damaged, or even broken. If the external packaging is broken, it is possible to cause the goods itself to be damaged or lost, so it is necessary to first check whether the external packaging of the goods is perfect.

After receiving the goods, it is necessary to verify whether the goods are complete according to the number of orders, if the quantity is insufficient or exceeds, it is necessary to contact the supplier in a timely manner.

Acceptance of goods quality: At the same time as accepting the quantity of goods, it is also necessary to check whether the goods quality complies with the requirements.

Deposit processing: After the acceptance of goods is completed, it is necessary to enter the warehouse, store the goods in the specified warehouse, and identify and classify according to certain rules. At the same time, it is necessary to record the information of the goods in the warehouse in a timely manner in order to follow the management.

It should be noted that in the delivery process, companies need to carefully check the quantity and quality of the goods and sign the confirmation on the receipt. If the goods are found to have problems, it is necessary to communicate with the supplier in time to avoid unnecessary disputes and losses.